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Head Teachers PA, Islington - Islington

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Head Teachers PA required for a secondary school in Islington to start asap on an ongoing basis.

Hays Education is working with an Islington Secondary School where a great opportunity has arisen for a Head Teachers PA in a school in Islington.

The successful school experienced PA will need to provide full PA support to a Head Teacher the role is starting ASAP on a temporary to permanent basis for the right candidate.

Working as a Head Teachers PA you will need to combine excellent administration and organisation experience to ensure the smooth running of Head Teachers day to day activities.

Responsibilities and duties:

Opening and dealing with Headteacher’s post / correspondence and distributing to various members of staff
• Emails –/deal with all queries
• Telephone – screen calls, take messages, deal with queries
• Updating enquirers of progress on any matters being dealt with by the Headteacher.
• Administrative duties relating to school events and training days to the direction of the Headteacher
• Ensuring that the Headteacher’s office is run in a smooth and efficient manner and making sure that stationery is replenished as and when needed.
• School Trips – logging in cover diary, e-mailing to various people & photocopying
• Refreshments – arrange lunch, provide refreshments for Headteacher, visitors, SLT when required
• Arrange hospitality for meetings as necessary
• Develop and maintain effective relations with all stakeholders, including governors, parents, students staff and visitors

Typing various correspondence, preparing & distributing , including:
• SLT (Senior Leadership Team) Agendas & Minutes and distributing
• Reference letters for staff/students
• General letters for staff/parents/members of the public
• Memos / minutes for other members of the SLT

Calendar:
• Arranging internal & external meetings, organising and maintaining the Headteacher’s diary
• Ensure calendar is kept up to date with school events
• Request cover when needed in order for staff to attend meetings as directed by Headteacher

Interview process:
• When required to attend, organise time in diary for interviews
• Ensure interview panel are aware and able to attend (request cover if necessary)
• Provide interview questions

Managing the Exclusion Process
• Typing and distributing Exclusion letters and inputting data on SIMs
• Arranging Exclusion Panels
• Typing and distributing of Exclusion Reports to the Parents and Panel members (This will require liaising with the relevant Director of Learning, Key Stage Director)
• Taking minutes at meetings & typing up
• Exclusion Analysis – comparing year on year and submitting reports to the Head and governing body
• Returning the school’s external exclusions log to the LEA and completing LEA exclusion report forms
• Filing exclusions & reports in school office and keeping on file Archive copy

Whole School Performance Reviews
• Keeping and maintaining performance reviews on file and updating
• Typing SLT’s performance reviews

Personnel Issues
• Preparing meetings, making telephone calls and taking minutes regarding confidential related matters (capability, disciplinary proceedings)
• Liaising with Deputy Head and LEA H.R Advisor / Legal Dept. etc.

Whole school documentation:
• SEF – keeping whole school info.in filing cabinet and updating when necessary for use with Ofsted / HMI and other inspections
• School Development Plan – involvement of typing

SLT Meeting
• Type and distribute minutes and agenda
• Purchase sufficient refreshments for meeting
• Ensure all relevant parties are invited to meetings

Internal conferences:
• Preparing in-house PowerPoint presentations for internal conferences
• Organise appropriate locations/catering/equipment/paperwork

External conferences:
• Preparing & sending PowerPoint presentations for external Conferences
• Ensure technical requirements are met
• Liaising with conference representatives, arranging travel, sending invoices etc.

Liaise with Headteacher in organising whole school team building day
• Staff groupings
• Locations of sessions
• Timetable of events

Press
• Maintain effective relations with local and national press
• Deal with any press enquiries efficiently

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

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Hays Education

Job Details

  • Islington
  • Competitive
  • Full-time
  • Temporary or Contract
  • Immediate start
  • +6months
  • Job reference:
GE-3176162

Contact Details

Sukhdip Kaur

Telephone Number 020 7259 8770
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